Supplier Payments
Record money you pay to a supplier here. Each supplier payment reduces what you owe that supplier, so your Payables balance always reflects reality. It is the mirror image of a customer Receipt.
Recording a supplier payment
- Open Supplier Payments → NewThe form opens.
- Set the date and methodWhen you paid and how.
- Pick the supplierTheir name and PAN fill in automatically.
- Enter the amount and saveThe supplier's outstanding balance drops by that amount.
The form, field by field
Payment
| Field | Required | What to enter |
|---|---|---|
| Payment Date (BS) BS date | Yes | The date you paid, in Bikram Sambat. |
| Payment Method select | Yes | How you paid - Cash, Cheque, Bank Transfer, Online or Other. |
| Method Detail text | Optional | A finer description - wallet, card, the bank branch, and so on. |
| Reference text | Optional | The cheque number or transaction ID, for tracing the payment later. |
Supplier
| Field | Required | What to enter |
|---|---|---|
| Supplier picker | Yes | The supplier you paid. Choosing one auto-fills the name and PAN. |
| Supplier Name text | Auto | Filled from the chosen supplier; editable. |
| Supplier PAN text | Optional | The supplier's 9-digit PAN. |
Amount
| Field | Required | What to enter |
|---|---|---|
| Amount amount | Yes | How much you paid. You can pay a supplier in instalments across several payments. |
| Remarks text area | Optional | A free note about this payment. |
How it affects your balance
Each supplier payment is subtracted from the total you have purchased from that supplier (less any returns). The remaining figure is your outstanding payable to them, visible on the Payables report and the supplier statement.
Reconcile against the statement
Open the supplier's statement under Payables to see every purchase and payment as a running balance - the easiest way to confirm you have paid the right amount.