Timetable - Education

The weekly class timetable, one row per slot. Each row says, for a class and section on a given day and period, which subject is taught, by whom, and in which room.

When to use it

At the start of a term when the timetable is drawn up, and whenever a subject, a teacher or a room changes.

Before you start

The Class, the Section, the Period and the Subject must already exist. Each must be ticked active, or it will not appear in the list. The teacher is chosen from the staff list, so teaching staff need a staff record.

Where to find it

Masters > School > Timetable.

The fields on this screen

Field (on screen)	What to enter	Required
Class / Grade	Class this period is taught to. One row is one period on one day.	No
Section	Section this period is for. Leave it blank when the whole class shares the slot.	No
Day	Day this slot runs, from Sunday to Saturday.	No
Period	Which period of the day this slot fills. The periods and their times come from the period list.	No
Subject	Subject taught in this slot. Leave it blank for a free period or an activity.	No
Teacher	Teacher taking this slot. The list is your staff, so add the teacher as an employee first.	No
Room	Room or hall the slot is held in. Leave it blank if it is always the class's own room.	No

How it works

Each row is one slot, so you build a full week for one class and section a row at a time. Saving posts nothing and creates no attendance sheet. The timetable says what should happen; Attendance records what did.

The rows feed the Class Timetable report, which lays them out as a week for a chosen class and section. A teacher's own week is read from the same rows, so that view only works if you name the teacher on each slot.

Retiring a period on the Period screen stops it being offered here, but does not remove slots already using it.

Tips and common mistakes

Nothing stops two rows for the same class, section, day and period, so a double booking saves without a warning. Look at the week in the Class Timetable report after any change.
Subject and Teacher can both be left empty. That is useful for a free period, but it also means a half-finished slot will save.

Period, Class, Section, Subject, Attendance