Goods Receipt Note - Purchasing

A Goods Receipt Note (GRN) records goods you have received into your store against a Purchase Order. It brings the items into stock. It is not the bill: the supplier's invoice (Purchase Invoice) is a separate step.

When to use it

A delivery has arrived against a purchase order and you are taking it into stock.
You want a record of what was received before the bill is processed.

Before you start

There should be an approved Purchase Order to receive against.
The products must exist in the Product master.

Where to find it

ERP > Inventory > Goods Receipt Note.

The fields on this screen

Section	Field (on screen)	What to enter	Required
Product Details	Product Name	The item being bought or sold. Type to search, or use + to create a new item.	Yes
Product Details	Sub Product	Optional variant of the item, such as size, colour or grade.	No
Product Details	Cost Center	Branch, project or department for this line only. Leave blank to use the one in the header.	No
Product Details	Remarks	Optional note for this line, such as a specification or batch detail.	No
Product Details	UOM	Unit the quantity is measured in - piece, kg, litre and so on.	No
Product Details	Qty	How many units. Amount is Quantity multiplied by Rate.	No
Product Details	Rate	Price for one unit, before tax.	No
Product Details	Amount	Quantity multiplied by Rate. Worked out for you.	No
Product Details	Taxable	Tick when VAT applies to this line. VAT is then calculated at the current rate.	No
Voucher Details	Miti	Nepali (BS) date of this document. Pick from the calendar - the AD date is filled in for you.	Yes
Voucher Details	Cost Center	Branch, project or department this document belongs to. Lets you report profit and cost per unit.	No
Voucher Details	Voucher Number	Numbered automatically when you save. Leave it blank unless you need to set the number yourself.	No
Voucher Details	Narration	Short note on why this entry was made. It shows on reports and makes the entry easy to find later.	No
Voucher Details	Voucher	Attach a scan or photo of the bill. You can then use AI to read the amounts straight off it.	No

How it works

Create the GRN. Add the received items, or use Pull from approved POs to copy the ordered lines and then change the quantities to what actually arrived. Save.
Submit, then Receive. The goods are taken into stock.
Close the GRN when you are done. You can Cancel a draft.

You record the bill separately on a Purchase Invoice, which can pull from this received GRN.

Tips and common mistakes

Every line needs a Product and a Qty.
A GRN does not record the bill. It brings goods into stock, and the Purchase Invoice books the amount you owe.
For now you type the GRN number yourself. Automatic numbering is not switched on for this screen yet.

Purchase Order (what you receive against), Purchase Invoice (the bill, which pulls from the GRN).