One row per Nepali month of a Nepali year. Each row says which fiscal year the month belongs to, which English dates it runs between, and how many days it has.
When to use it
Before the start of a Nepali year whose months are not yet on the list, especially if you use rental billing. You add twelve rows per year.
Before you start
- The fiscal year must already exist, and the month names must be on the Month list.
- You need an admin role.
- Keep a reliable Nepali calendar in front of you. The day count and the English start and end dates have to be exactly right, not roughly right.
Where to find it
Setup > Calendar Setup > BS Month.
The fields on this screen
| Field (on screen) | What to enter | Required |
|---|---|---|
| Year | Nepali (BS) year this month belongs to. Billing looks a month up by this year and the month together. | No |
| Month | The Nepali (BS) month this row defines. Only the BS month names are offered here. | No |
| Fiscal Year | (not explained yet) | No |
| Start Date BS | (not explained yet) | No |
| Start Date AD | The English (AD) date this Nepali month starts. Billing uses it to set the period a bill covers. | No |
| End Date BS | (not explained yet) | No |
| End Date AD | The English (AD) date this Nepali month ends. Billing uses it to set the period a bill covers. | No |
| No of Days | Days in this Nepali month. Part-month rent is divided by it, so a wrong count bills the wrong amount. | No |
How it works
Rental billing depends on this screen, and a mistake here costs money, not just looks.
- A missing row stops the run. When you bill a Nepali month, the billing run looks for the row for that year and month. If there is none, it stops with an error and no bills are raised for anyone that month. This is the usual reason a new year's first billing run fails.
- Start Date AD becomes the bill date. The run dates that month's bills with the English start date recorded here, so a wrong start date dates a whole month of bills wrongly.
- No of Days is the divisor for part-month charges. When a tenancy starts or ends mid-month, the charge is the days occupied divided by this number. Put 30 where the month has 32, and every part-month charge in that month is overstated by about seven per cent, against the tenant.
- The English start and end dates also decide how many days are charged. A charge that starts or stops part way through the month is counted against this window. A window that is a few days out bills a few days too many or too few. Electricity read off a meter is handled separately and is not worked out this way.
Bills already raised are not corrected. Fixing a row here changes what the next run does. Anything already billed for that month has to be credited or adjusted by hand.
The Fiscal Year on the row ties the month to the year it is reported in. A wrong year does not stop the billing run, but it puts the month in the wrong year for anything that groups by fiscal year.
Tips and common mistakes
- Set the whole year up in one sitting, before the year starts. Adding months one at a time is how a month gets missed, and you only find out when billing fails.
- Check the day counts against the official calendar for that year. They change from year to year, which is exactly why this list exists.
- The English start and end dates should not overlap the neighbouring months, and should leave no gap between them.
Related guides
See also Month, Fiscal Year, Meter Reading and Bill Generation.