Vehicle Log Sheet - Reports

The daily running log for one vehicle: who drove it, how far it went, how long the engine ran and what the fuel cost.

When to use it

At the end of a month, to check a driver's returns and to work out what a vehicle actually did before you charge it out.

Reports > Vehicle Management > Vehicle Log Sheet. The log sheets themselves are entered from Fleet > Vehicle Log Sheet.

Filter (on screen)	What it does	Required
Vehicle	Pick the vehicle this report is about.	Yes
From Date	Start of the period this report covers. Defaults to the start of the financial year.	No
To Date	End of the period this report covers. Defaults to the end of the financial year.	No

One row is one log sheet: one vehicle for one day, not one trip. Several trips on the same day are already added together on the sheet.
Trips, Total KM, Engine Hrs and Fuel Cost each have a total at the foot, so the bottom line is the vehicle's running for the period.
Total KM is the distance the sheet recorded, and Engine Hrs is running time. For a machine that works standing still, such as a generator or an excavator, hours are the figure that matters and kilometres will be nil or close to it.
Fuel Cost is money, not litres. Divide it by Total KM for a rough cost per kilometre, but only across a full month. A day with a full tank and little driving will look alarming on its own.
The report shows what was written on the sheets. It does not check the readings against each other, so a gap between one day's closing and the next day's opening is not flagged.
The Vehicle Cost Breakdown and the Vehicle Expense Register also read these sheets for the fuel figure, so correcting a sheet changes both of those.

You must pick a vehicle. With the dates alone the report has nothing to show.
A day with kilometres but no fuel cost is normal. Fuel is recorded on the day the tank was filled, not the day it was used. Read fuel over a month, not over a day.