Master data

Account groups are the folders of your chart of accounts.

An agent is a sales representative who sells on your company's behalf.

An area is a sales territory or region: a province, a district or a market zone you sell into.

This is the master list of banks.

A BOM is the recipe for making a product.

Billing terms are the extra charges and deductions you add to invoice lines: VAT, freight, import duty, insurance, TDS and discount.

A branch is a place your company operates from, such as a head office, a factory, a sales office or a depot.

These are your company's own cash and bank accounts, the "payment methods" your money flows through.

A cost center is a label you put on expenses (and other lines) to track where the money was spent: Machining, the Maintenance Workshop, the Admin office, Export Sales.

This is a reference list.

A heading you file cost centers under.

The short list of kinds a cost center can be: Branch, Project, Department, Vehicle, and whatever else your business divides itself into.

The list of currencies your company uses.

The people and companies you do business with: customers, suppliers (vendors) and others.

A department is a unit of your company, such as Production, Quality Control, Stores, Accounts or HR.

An entity is an organisation the system hosts: your company and, in a group, its parent or subsidiary companies.

This is the Fixed Asset Register: the list of everything your company owns and depreciates.

The list of your company's vehicles: trucks, pickups, cars, bikes and tractors.

A godown is a store or warehouse where you keep stock: a raw-material store, a finished-goods store or a shop-floor store.

A heading is an income or expense account: the "head" you book money under, such as Electricity, Salaries, Sales or Scrap Income.

Ledgers are your accounts.

A location is a bin, rack or shelf inside a godown: the exact spot where stock sits.

A unit group is the category a measuring unit belongs to, for example Weight, Volume or Quantity-Count.

A narration is the short "reason" line you write on a voucher, such as "Being amount paid in cash." A narration set is saved default wording for that line, so you do not type the same words every time.

The rules that decide the document numbers your vouchers get: the prefix, the number of digits, where counting starts, and whether the count restarts each year.

A plain list of accounts with a debit or a credit against each.

Your item master: every product you stock, make, buy or sell.

The categories you sort your products into, for example Raw Materials, Finished Goods or Consumables.

The role a product plays: Raw Material, Work in Progress, Finished Goods, Fixed Asset, Service or Store Consumption.

A short list of the styles a row can have in a financial statement: Column Title, Group Title, Sub Group Title, Normal, Subtotal and Grand Total.

A short list of the kinds of financial statement: Trial Balance, Schedule, Notes, Financial Statement, Sub-Schedule and Account Group.

A subledger is a sub-account that sits under a main (control) ledger.

A subledger category is the type of a subledger, such as Customers, Suppliers or Employees.

A territory is a sales zone or region.

The list of measuring units your business uses: Pieces, Kilogram, Litre, Meter and so on.

A rule that tells the system how two units relate, for example "1 Kilogram = 1000 Gram" or "1 Dozen = 12 Pieces".

The broad group each voucher type belongs to, such as Accounts, Inventory or Production.

The list of voucher kinds your system can record: Payment, Receipt, Journal, Contra, Purchase, Sales, Goods Receipt, Production and so on.